Free vs. Premium?

KanbanFlow offers a free version without putting any limits on the number of users or boards. For organizations that are in need of more functionality and faster support we also offer a premium plan.

Sign up for a FREE account
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Premium features

Filter & search

  • Filter your board on user, label, color or due date. Or a combination of them.
  • Are there many users on your board? Filter it to only show tasks assigned to you.
  • Use the search to instantly find the task you are looking for, even when you have 100s or 1000s of tasks on your board.

Add task from email

  • Quickly add new tasks to your board by sending an email from Outlook, Gmail or any other mail client.
  • The email subject will be used as task name and the email body as task description.
  • File attachments will automatically be added to the task.

Copy boards

  • Are your new projects similar to the old ones? In that case, create a board template and save time by copying it at the project startup.
  • All column and color settings are copied.
  • Decide whether to copy the board with or without tasks.



  • Add horizontal swimlanes to your board to get a better overview of your tasks.
  • Divide your tasks in teams, products, business areas or anything else of your choosing.
  • Set different heights on different swimlanes.

Users & roles

  • 4 roles with different permission levels.
  • The View & comment role can view the board and comment on tasks, but not make any other changes.
  • Allow more users to administrate users and columns by assigning the Board administrator role.
  • Add users to boards without invitation.

Data export & import

  • Besides the PDF export (also available in the free version), the premium version gives you four additional export formats that are more suitable for feeding into other systems.
  • Choose between Excel, CSV, XML and JSON as export format. Import data using CSV format.
  • Pick the columns and task information that you want to include in your export.

Manage your time

  • The Time spent report aggregates how the time is spent on different tasks.
  • Monitor your own progress or review what your team members have been working on.
  • Customize the report to fit your needs by using filters and grouping. Print the result or export to CSV.
Time spent report

File attachments

  • Attach documents, spreadsheets, presentations and other files to your tasks.
  • You can attach files directly from your computer, Dropbox or Google Drive.


  • Integrate KanbanFlow with other systems by using the API.
  • Create, read, update and delete tasks programmatically.
  • The API is REST-based and can be easily used from most technical platforms.



  • Got many boards and want a better overview? The dashboard can show information from multiple boards on the same page.
  • Design your dashboard freely by adding widgets. Specify board, columns, filter and task settings per widget.

Numbering of tasks

  • Automatically number your tasks to easily be able to refer to them.
  • Optionally prefix the number by a text, for example a project code.
  • Numberings can be separate per board or shared between many boards.

Assign collaborators

  • Assign one or more collaborators to a task, in addition to the responsible.
  • Collaborators receive mail notifications, for example when a comment is written, just like a responsible.

Analyze & improve your workflow

  • Cumulative Flow Diagram is a valuable tool to analyze your workflow historically. You can use it to identify bottlenecks in your process and also see if changes to your process got the intended effect.
  • Cycle time & Lead time tells you how long time a task takes between different stages in your workflow.
Cumulative Flow Diagram

Revision history

  • Who changed that task? Now you can answer those kinds of questions with a few mouse clicks.
  • See a detailed log of what has changed on the board as whole. Or on a specific task.
  • Filter the history log by user or type of change.
  • Compare a field's value before and after the change.

Mirrored backup system

  • Worried about downtime? Our mirrored backup system is running in a geographically separated data center. This provides an excellent overall availability of the service.
  • If the regular site is down, just change URL in your browser and continue working.
  • URL:
per user, monthly
  • Unlimited premium boards
  • Priority support
  • No setup fee
  • No contract

Friendly terms

  • We believe in friendly terms, so we have no setup fee and no contract. Just cancel your plan at any time and no more charges will be made.

How do I sign up for the premium plan?

Start by signing up for a free account, if you don't already have one. Then click on the upgrade button in the bottom right corner of your board.

Questions? Mail to